Our Services

Central Coast Record Storage provides a full range of
on-going document management services to fit all of your needs.

•      Archiving  

                          Safe, secure storage for your important and valuable documents. 
                          Our 15,600 sq. ft. facility is environmentally controlled to protect the integrity of your paper, digital and media records.
                          Fire suppression and 24-hour security systems assure maximum protection.

•      Initial Pick-up

                          Our staff will pick up your boxes from their current location, document the contents, and provide you with a complete 
                          listing of your stored material.  We also offer on-site purging services where we will box your files for you, verifying and
                          documenting the contents before transporting them to storage.

•     Retrieval and Courier  
  

                     Our staff is available 24 hours a day for next-day, same-day, or Rush deliveries. 
                          We have two standard delivery runs every day @ 8:30am and 1:30pm in the North County, and one run to the
                          South County @ 9:30am.

                          Your authorized personnel can request records via phone, fax, or e-mail, and a signature is required upon delivery.
                          We will retrieve and deliver only the records you need, whether its a single file, map, slide or disk, or the whole box!
                          All containers and files are bar-coded and entered in our system to efficiently manage the status of your documents.

•     Indexing

                     Each box in storage is automatically indexed into our system with a detailed description of the contents.
                          Upon request, we can also index the individual files in each box, entered by Name, Date of Birth, Date of Service, 
                          medical record number, etc. We can then provide you with a full listing of every patient/client for your records.

•     Certified Destruction

                          Part of our service in managing your documents is keeping track of your specific retention schedule.  When the time
                          comes, you will be notified and provided a complete list of material eligible for destruction.  Upon authorized approval,
                          all listed documents will be shredded on-site. 

•     Copying

                          There are many occasions when copying archived records becomes necessary: third-party transfer, patient request,
                          legal subpoena, etc.  Let us handle it for you.  Simply forward the request or put the third-party in contact with us and
                          we will take it from there.  From retrieval and copying to delivery and payment collection, we'll take care of it all,
                          saving you time and money.

•     Tape Rotation

                          Do you have System Back-up tapes or disks that must be stored off-site? 
                          Let us store them in our fire-proof vault and rotate them as required: Daily, Weekly, Monthly, Quarterly, or Annually.

•     Scan on Demand

                          Many companies are "going digital" or considering it, however converting all older records in storage is costly and
                          usually unnecessary. We can definately do that for you or a better option may be "Scan-on-Demand." 
                          Most of the records in storage will never need to be accessed during the entire retention period, so why spend the
                          time and money converting them to a digital format?  We can scan individual files as required and
                          store them to a disk or thumb drive.